Employee data sheet

Created by Julia Kronister, Modified on Thu, 16 Feb, 2023 at 10:09 AM by Julia Kronister

Header

In the header, you find data on the employee, which in part is created by the system itself. Please find an explanation of the individual data points below.

Field	Explanation
Age	Age in years (today - date of birth)
Status	e.g. applicant, inactive, or active
Created on	Date the database was created (by filling in the application form or by using the function ‘add new employee’)
Last update	Date on which employee data was last changed (e.g. the planner changed their qualification, or the employee has a new address)
Last login	Date on which they last logged into the web portal or mobile app (i.e. typed in username and password and clicked on ‘Login’).
Last active	Date on which they were last active (e.g. changed their status or submitted work data) Please note: Since employees remain logged into the mobile app, the dates of their ‘last login’ and when they were ‘last active’ are not necessarily identical.
Activated	Last time they were ‘activated’ (scenario A: employee was accepted as a candidate, scenario B: a planner added the employee, scenario C: the employee was set to inactive, then ‘reactivated’)
Password expires	You can set a password expiry date by which employees are asked to renew their password. You can manually decide how frequently they are asked to do so. If you do not use this setting, their password never expires.

Functionality of the symbols

You will have noticed the symbols on the right. They denote the following:

Symbol	Explanation
	By clicking on the key symbol, new login data is sent to the employee.
	Use this to deactivate employees.
	This shows the staff member’s calendar.
	Send the employee a message via this symbol.
	Here, you can rate the staff member.
	Use this to configure their profile or sedcard.
	With this symbol, you can download the data sheet as a PDF.
	Print the data sheet via this symbol.
	Click on this symbol to close the data sheet.

Switching between individual forms via the row below

Below the header, you find several tabs which give you a good overview of the employee.

Data – this shows you all of the data fields pertaining to this staff member (please find more information on configuring data fields here)
Gallery – display, download, upload and edit all available images of this employee
Assignments – Lists all future and past assignments with work data and approved total wages
Documents – you can find any documents regarding this employee, such as contracts, certificates, etc. here
Ratings – shows any ratings this employee has received so far
Activity Log – shows the latest amendments regarding this staff member
Internal – here you can find the employee’s wage profile and work quota

Finally, you also find the blue ‘Save’ and the red ‘Deactivate’ button on the page.

Blue – saves all data added to the employee data sheet
Red – deactivates the employee