Employee data sheet

Created by Julia Kronister, Modified on Thu, 16 Feb 2023 at 10:09 AM by Julia Kronister



In the header, you find data on the employee, which in part is created by the system itself. Please find an explanation of the individual data points below. 





Age in years (today - date of birth) 


e.g. applicant, inactive, or active 

Created on 

Date the database was created (by filling in the application form or by using the function ‘add new employee’) 

Last update 

Date on which employee data was last changed (e.g. the planner changed their qualification, or the employee has a new address) 

Last login 

Date on which they last logged into the web portal or mobile app (i.e. typed in username and password and clicked on ‘Login’). 

Last active 

Date on which they were last active (e.g. changed their status or submitted work data) 

Please note: 

Since employees remain logged into the mobile app, the dates of their ‘last login’ and when they were ‘last active’ are not necessarily identical. 


Last time they were ‘activated’ (scenario A: employee was accepted as a candidate, scenario B: a planner added the employee, scenario C: the employee was set to inactive, then ‘reactivated’) 

Password expires 

You can set a password expiry date by which employees are asked to renew their password. You can manually decide how frequently they are asked to do so.  

If you do not use this setting, their password never expires. 

Functionality of the symbols 

You will have noticed the symbols on the right. They denote the following: 




By clicking on the key symbol, new login data is sent to the employee. 


Use this to deactivate employees. 


This shows the staff member’s calendar. 


Send the employee a message via this symbol. 


Here, you can rate the staff member. 


Use this to configure their profile or sedcard. 


With this symbol, you can download the data sheet as a PDF. 


Print the data sheet via this symbol. 


Click on this symbol to close the data sheet. 


Switching between individual forms via the row below 


Below the header, you find several tabs which give you a good overview of the employee. 

  • Data – this shows you all of the data fields pertaining to this staff member (please find more information on configuring data fields here 
  • Gallery – display, download, upload and edit all available images of this employee 
  • Assignments – Lists all future and past assignments with work data and approved total wages
  • Documents – you can find any documents regarding this employee, such as contracts, certificates, etc. here 
  • Ratings – shows any ratings this employee has received so far
  • Activity Log – shows the latest amendments regarding this staff member
  • Internal – here you can find the employee’s wage profile and work quota 


Finally, you also find the blue ‘Save’ and the red ‘Deactivate’ button on the page.  

  • Blue – saves all data added to the employee data sheet 
  • Red – deactivates the employee 

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