Staff Planning offers a variety of pointers to help you with an optimal allocation of staff members to the available functions according to their wishes and abilities.  

 
 

These pointers can be found in 
 

- the background colours of the event functions 

- the colour the event function frame takes on when a staff member is dragged over the event function 

- the symbols regarding absences, remarks from staff members, conflicts, qualifications or warnings about work quotas. 

 
 

The following example shows the staff planning view with several data points regarding the staff member Jennifer König. She is being added to our staff planning by drag and drop. 

 
 

 

 
 
 

The background colours of the individual event functions have different meanings: 

 
 

Number 

Colour 

Explanation 

1 

Dark grey 

The employee has ignored the invitation to take on this function 

2 

Mid grey 

The employee has not applied for this function 

3 

Transparent 

The employee has applied for this function 

4 

Light grey 

The employee has been provisionally assigned to this function (and has not been informed about this yet) 

5 

Blue 

The employee has been assigned to this function 

6 

Green 

The employee has been assigned to this function and has confirmed the assignment 

7 

Red 

The employee has been declined for this function by a planner 

 
 

 
 

In the employee list on the right, these background colours can also be displayed for each event function individually. To show the background colours in the righthand square, click on the team symbol in the event function. In this way, all enrolled employees can be viewed quickly and neatly in the list. 

 
 

 

 
 

When the employee is dragged over a function, the frame can turn one of two colours: 

 Function with an orange frame – Jennifer König has been (provisionally) assigned to this function  

 Function with a green frame – the employee can be assigned to this function (conflicts, qualifications, etc. are not taken into account here) 

 
 

 

 
 

There are different symbols in Staff Planning which can offer further information depending on context.  

 
 

 

Absences 

The employee has submitted their absence during the given time period 

 

Employee Remarks 

The employee has left a remark when applying (the remark opens when clicking on the symbol) 

 

Conflicts 

There is a conflict because the employee has already been allocated to another assignment (a list of conflicts opens when clicking on the symbol) 

 

Qualifications 

The employee does not have the required qualifications for this function 
 

 

Work Quota Warning 

The employee has gone over / is nearing their quota (details open when clicking on the symbol)