External employees can be added directly within Staff Planning. This allows you to keep a complete overview of open, assigned, and confirmed positions even when working with external staff.

Assign a Service Provider to an Open Position

Open the relevant project and switch to the “Team Sheet” tab.

For positions that are still open or unfilled, use the “Edit external staff” option to select the service provider from whom you have requested additional staff.

If only the service provider is known at this stage, but not yet the name of the actual employee, the assignment is shown as “assigned”.

The assignment is displayed in blue and shows the name of the selected service provider.

Confirm an External Employee

As soon as the service provider informs you which external employee will work the assignment, you can assign that person to the position.

You can either:

• select an existing external employee from the name list
• create a new external employee directly

Once a specific employee has been assigned, the assignment is shown as “confirmed”.

The assignment is then displayed in green.

Record Work Data and Personnel Costs

After the assignment, the work data of external employees can be recorded in the same way as for your own employees.

This means the costs of external staff can also be included, giving you a complete overview of the total personnel costs of the project.